Otyokwa LEC Minutes
January 7, 2012 Executive Board Meeting

1. Welcome

  1. Pledge of allegiance (A.J.)
  2. Scout Oath (Brad)
  3. Obligation (Collin)
2. Officers Reports
  1. Chief: Anonymous donor donated a slightly used laptop for the lodge historian
  2. Vice Chief of Administration: Nothing to say
  3. Vice Chief of Activities: Nothing to say
  4. Secretary: Minuets are out
  5. Treasurer: Nothing to say
  6. Chapter Chiefs: Nothing to say
3. Old business
  1. Polar Adventure: Quiet a few people came to Polar Adventure leaders said that we did a terrific job teaching the classes
4. New Business
  1. Winter Fun Weekend Feb 24 - 26 Winter Camp, leaving menu open
  2. Dance team Putting out sign up at the banquet talk to A.J if you want to join
  3. Chapter Chiefs ask for nominations at the banquet the chapter chiefs are the first contact point for scouts
  4. Patch and T-shirt design a motion moved by A.J Becker for voting on patch designs second by Brad Haas patch number 11 won with 6 votes t-shirts a motion moved by A.J Becker and Second by Brennan Schrader for voting on a t-shirt design
  5. NOAC Get money for deposit in as soon as possible to get signed up for NOAC coast is around $400 plus transportation
  6. Troop Reps Derek Bearshear Troop 15 Cory Haas Troop 175 Brennan Schrader Troop 72
  7. Camp Promotions going to do a little skit for the banquet instead of a special guest
  8. Any New Business C.O.C Jan 27th in Tomah, WI Let Buck know of you are going
5. Advisers Minute
  • New adviser Tracy Kilmer get together and make lodge goals his goal is for the lodge to be the best in the country. We did make quality lodge last year next ranger weekend is after spring fellowship ranger weekend is free. This year our camp has national camp school and we need to make it look good 33% of boys in the counsel advanced last year

December 12, 2011 Executive Board Meeting

1. Welcome

  1. Pledge of Allegiance (A.J.)
  2. Scout Oath (Jacob)
  3. Obligation (Collin)
2. Officer Reports
  1. Chief got eagles flight out and membership went up
  2. Vice Chief of Administration Went to S.O.S and happy that the Eagles Flight got out
  3. Vice Chief of Activities nothing
  4. Secretary Get notes out faster than last time
  5. Treasurer happy that the eagles flight got out
3. Old Business
    a. None
4. New Business
  1. Polar Adventure: Dec. 27th - Dec. 28th you can go up on Monday if you want program runs from 10-3 get there early in the morning to help set up dress warm
  2. S.O.S: Journey to Exellence program to replace Quality Lodge it's a three star rating program bronze silver and gold this will break down the things that each lodge needs to work on
  3. Winter Banquet Luncheon: Jan 7th 2012 Steve Scott special guest possibly need potato peelers and 3 to 4 dish washers Luncheon starts at 1:00 officers get there at 8:30
  4. Winter Fun Weekend: Feb 24th -26th patch design done by then menu left open all winter camp buildings if attending your dues must be paid
  5. Historian: Appointed to organize the history of the lodge and the historian is Joey Beckman emotion by Jacob Harriman se and by Derek none apposed no abstentions
  6. NLS: Next in February or April Lodge will pay for NLS upon completion
  7. Weblos Lock in: Run concessions serve pizza and run cross over ceremony the ceremony should be flawless
  8. Dance team: Should have practice for people who want to join contact A.J or Buck if you want to join
  9. Chapter chiefs: Grant Evans Chapter chief and Joey Beckman vice chief emotion moved by Joey Beckman second by Brad Haas none apposed no abstentions
  10. Patch Design/ tee shirt design: Still need more designs for lodge flap and segment patch for the segment patch there will be a patch for spring and fall fellowship summer camp conclave and NOAC get free shirt or patch if your design is chosen
  11. NOAC: Jul. 29th - Aug. 11th like conclave but for one week coast is around $420 get $100 deposit to the scout office ASAP go buy bus or ferry brat wagon is an option for fundraising must ride in a contigion if not on staff or you will not be let in
  12. Troop Reps: Corey Haas Tr 175 Brennan Schrader Tr 72 Derek Tr 15 Joey Beckman Tr 52
  13. C.O.C: Ideas for training and activities for conclave Tomah WI
  14. Any News Business: Cub World theme Jedi Training camp OA design a poster for the packs Boys in Blue ceremony family camp during fall fellowship OA will be there to help
5. Advisers minute
  • Positive growth 74 eligible brotherhood members 142 after April stepping down from adviser position and Tracy Kilmer new adviser
6. Staff Adviser minute
  • Everyone excited what the lodge is doing
Next meeting Jan. 7th 10:00am at dining hall, Camp Phillips

October 16, 2011 Executive Board Meeting

1. Welcome

  1. Pledge of Allegiance (Buck)
  2. Scout Oath (Collin)
  3. Obligation (Brad)
2. Officer Reports
  1. All activities went well
3. Introduce New Officers
  1. Chief Jason (Buck) Dienger
  2. Vice Chief of Administration Jacob Hariman
  3. Vice Chief of Activities AJ Becker
  4. Secretary Collin Schrader
  5. Treasurer Brad Haas
4. Old Business
  1. Section Conclave this year 73 total scouts went to conclave next year’s goal a couple hundred scouts at conclave
  2. Summer camp total call outs this year 90-100 total that went to fall fellowship 80-85 the rest we will get at spring fellowship
  3. Promotions Mr. Dienger promoted summer camp to 4-5 cub scout packs
  4. Elections different at summer camp that conclave most troops did elections at camp others didn’t have enough scouts and others did them at their troop meetings
  5. Any Old Business none
5. New business
  1. Winter Banquet Luncheon Jan. 7th 2012 lunch starts at 1:00 still need a special guest troop reps get at camp and set up at 11:00 am and officers come at 8:30 and a social at 12:30 the meal will be turkey and ham with mash potatoes and gravy green beans and brownies for dessert an emotion made by Derek for the menu and a second by Brennan none opposed and no abstentions
  2. Winter fun weekend Feb. 24th -26th 2012 got all four buildings
  3. Appoint historian (adviser Jay Jones) wait until further meetings to appoint a historian
  4. National Leadership Seminar (NLS) goal is to get the whole executive board to go to NLS still no dates on NLS
  5. Webelos lock in Feb 10th -11th at mess hall youth will run the concession stand
  6. Dance Team get the dance team re involved two teams if possible one for the north and one for the south
  7. Chapter discussion have not done chapters in a long time goal is to have one for the glaciers end district and one for the blue hills district an emotion made to do this by Derek and a second by Brennan none apposed and no abstentions
  8. Patch design - Design new patches for this year and for NOAC send them to Chris the flap needs lodge name totem and www on it and if your design gets picked you will get a free patch
  9. Camp promotions - going to promote camp to troops and cub scout packs
  10. Cub scouts they aren’t coming to camp and the number of them are going down
  11. Tee shirt design almost out of the blue tee shirts on large and bigger are left the shirts need lodge name totem and www on it also if your design gets picked you will get a free shirt
  12. NOAC around July 27th at Michigan State University must ride in a contingent will not meet anyone at the university all must stay together
  13. Troop reps get the word out to the troops to get a rep from each one then get them to the meetings
  14. Any new business lodge thinking about getting a face book page try to get elections done at troop meetings fundraisers for NOAC brat wagons start looking for dates and must participate at all fundraiser to go to NOAC
6. Advisers minute
  1. Welcome new officers and troop reps and let’s get more troop reps
7. Staff Advisers minute
  1. Happy to be here and welcome to the new officers
8. Supreme chief of fire
  1. no comment
9.Adjourn (song)


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